Executive Assistant Job Description

 The most important responsibility of the Executive Assistant is to support the executive team, both externally and internally. This position involves daily contact with both domestic and international contacts, as well as exposure to sensitive confidential data. An Executive Assistant Job Description is different from an administrative assistant job description largely as the former particularly works by supporting a high level company officer, such as a CEO or CFO.     


Essential Duties and Responsibilities

·        Create routine communication and reports for the signature of the executive team. Prepare presentations outlined by the executive team in written or oral directions.

·        Take necessary actions allowed in the executive’s absence and use judgment and initiative to see that matters requiring attention are referred to the higher authority.

·        Prepare presentations for the executive team for board and staff meetings, and meetings with visiting VIPs.  

·        Act as a liaison with visiting VIPs by booking hotel rooms, arranging meeting space and transportation to and from the hotel.

·        Record minutes of meetings and prepare and distribute copies of meeting minutes to all members, so that correct records are kept of all meetings.

An executive assistant, similar to an administrative assistant is often the first person that the visiting guests speak to. The role of an executive assistant is very much different to that of an administrative executive as the former assists an executive and works at the top level, whereas the later works on a clerical level. Thus, the executive assistant job is far more significant and stressful than an admin assistant job.

Administrative Assistant Training

Administrative assistants are professionals who help presidents and other high level officers at an organization. They basically run the office by completing decisive administrative and clerical duties. As a result, administrative assistants with a college degree through a program that teaches a wide variety of office skills have the greatest opportunities for employment.

Admin assistant courses cover topics such as economics, business basics, and office computer applications. Students learn how to prepare credentials such as statistical reports, manage projects and perform accounting tasks. Further, the classes focus on online communications and business writing along with business law, business management, keyboard techniques and office procedures.

After completing an admin assistant training program, students can seek employment in a wide range of industries such as retail, law, medical field, education and the corporate field. Medical Administrative Assistant should be well versed in medical terminology, physiology and analysis. Admin assistants can work for small companies, government organizations, big organizations and even nonprofit agencies. Later on, they can also advance to positions such as those of an office manager, training director or even sales manager.

Many people look for an Admin Assistant Job in larger companies to achieve their individual occupational goals. One of the admin assistant jobs available in many bigger companies is that of a system administrator. 

Administrative assistants are in charge of very important functions of running a department in an organization or business. Thus, if you are searching for an admin assistant job, make sure you have all the required skills and qualifications for it.